Software That Replaces the Spreadsheets Your Business Runs On
Spreadsheets are a good way to start. Once several people depend on them every day, they become slow, fragile and hard to trust. We replace them with one secure system built around the way you already work.
Signs you've outgrown your spreadsheets
- There are several copies of the same file, and nobody is sure which one is right.
- Only one person really understands the formulas, and everything stops when they're away.
- Staff re-type the same information into more than one sheet or system.
- You can't see who changed what, or when.
- Monthly reports take days to pull together by hand.
- Customers email in details that someone then copies across.
- Personal or sensitive data sits in shared files that anyone can open.
If two or three of those sound familiar, a bespoke system will usually save time every week and remove the risk of a broken formula or a lost file.
What we build instead
A secure web application, used in the browser on any device, that does the job your spreadsheets do today and the jobs they can't:
One source of truth
All your data in a single database instead of scattered files, so everyone works from the same up-to-date information.
Logins and permissions
Each person sees and edits only what they should, with a full record of every change.
Forms that check the data
Information is checked as it's entered, so mistakes are caught at the start rather than in next month's report.
Automation
Quotes, invoices, reminders and email notifications go out on their own instead of being created by hand.
Reports at a click
Dashboards and exports that are always current, instead of reports rebuilt every month.
Connected to your other systems
Links to the tools you already use, such as accounting and payment systems, so nothing is typed twice.
An example: Salt Express
Salt Express is a UK salt distributor with its own tanker fleet. We built them a complete quoting, ordering, invoicing and despatch system: one place to take customer orders, process them, manage stock, track deliveries, take secure payments and send email notifications automatically.
How a project works
- We look at how you work today. We go through your spreadsheets and processes with the people who use them.
- We agree what to build. You get a clear scope covering what the system will do, and what it won't.
- We build it in stages. You see and try each part as it's finished, so there are no surprises at the end.
- We move your data across. Your existing spreadsheet data is imported, so you start with your history in place.
- We support it. We look after the system for as long as you run it, and add to it as your business changes.
Questions people ask
Do we lose the data in our spreadsheets?
No. We import your existing data into the new system, so your history comes with you.
Can it work with our accounting software?
Usually, yes. We connect to systems that offer an integration, so information flows across without being typed twice.
Is it secure?
We hold Cyber Essentials Plus certification and have exceeded the NHS Data Security and Protection Toolkit standards. The same care goes into every system we build.
- NHS Data Security & Protection Toolkit: Standards Exceeded
- Cyber Essentials Plus certified
- ICO registered (ZA912108)
- Trading since 2009
Related
Ready to replace your spreadsheets?
Tell us how you work today and we'll tell you what a bespoke system could do.